Step 6 - New Hire Reporting Act

10 Steps to Starting a Business

STAGE THREE – HIRING EMPLOYEES

Complying with Employer Requirements

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Step 6 – New Hire Reporting Act

As previously discussed, the moment a business hires even one employee, it is subjected to an overwhelming barrage of government regulations and requirements.  Stage Three of starting a business covers all the steps necessary (Steps 4 through 9) for complying with these employer requirements.  The previous newsletter discussed Step 5 – verifying the employment eligibility of your employees.  This newsletter continues the discussion of the 10 Steps to Starting a Business, specifically focusing on Step 6 – Complying with the New Hire Reporting Act.  So without further ado...

6.   New Hire Reporting Act
The Personal Responsibilityand Work Opportunity Reconciliation Act of 1996 requires all employers to report newly hired and re-hired employees to the California New Employee Registry within 20 days of their hire or rehire date.  Basically, the employer must use the Report of New Employee(s) DE-34 form to submit the following information:

•  Employee’s name, social security number, address, and start-of-work date.
• Employer’s name, address, California EAN, and Federal EIN.

Visit the New Hires Reporting Requirements page to learn the full details on how to register with California’s New Hire Reporting System.

After completing Step 6 and reporting the hire of your employee(s), you have successfully completed all the steps necessary to ensure that you properly hired your employees.  But now your employees will begin working and earning wages, which exposes the employer to litany of requirements – specifically, withholding taxes and maintaining insurance for employees.  Accordingly, the next newsletter will discuss Step 7 – Withholding Taxes for Employees…